Thursday, June 08, 2006

A Guide to Speaking to City Council at The June 27 City Hall Meeting

Some people have asked how they can arrange to speak to City Council in favour of the stadium proposal on June 27. I highly encourage you to do so! City Council needs to hear from all of us, and especially so on the day of the big vote.

Below are the instructions on how to register to speak. It comes directly from the City Hall Website.

You are encouraged to contact members of Vancouver City Council individually about issues of concern.

The Mayor and Councillors are accessible via mail, fax, phone or e-mail. You can write to Mayor and Council at:

City of Vancouver
453 West 12th Avenue
Vancouver, B.C. V5Y 1V4


Another way to participate in local government is to present your opinions to City Council at a meeting. Anyone may ask to speak to Council. It's called being a "delegation." However, you can only speak about an item that is on the agenda for that particular meeting. More information on how to speak to Council.

City Council conducts most of its official functions in six types of meetings. The Whitecaps Stadium meeting is a:

Special Council Meetings (see Meetings Schedule).
This meeting is open for the public to attend. Members of the public are also welcome to speak at these meetings (with some stipulations).

How do I speak to Council?

Anyone may ask to speak to Council. It's called being a "delegation." However, you can only speak about an item that is on the agenda for that particular meeting.

Special Council Meetings
Council can also hold a Special Council Meeting on any subject on which it wishes to hear speakers. This is the type of meeting that is scheduled for June 27

How do I register to speak at a Special Council Meeting?
There are two ways to register to speak at a public hearing:

  • For information about the council meeting, or to register to speak, please call Nicole Ludwig, Meeting Coordinator at 604.871.6399, email

  • Go to the meeting about 30 minutes early and register to speak at the sign-up table.

Here are some tips about speaking to Council:

  • Keep your presentation brief. Council may have to hear numerous presentations, especially on controversial issues. For everyone to be heard, and a decision to be made, Council limits speaking time to five minutes each (except at Public Hearings).

  • Council may ask you questions after your presentation.

  • If you need audio-visual equipment for your presentation, arrange for it well ahead of time by calling the City Clerk's Office at 604-873-7276.

  • If you are bringing written submissions for Council, please bring at least 15 copies with you.

If you do not wish to speak to Council but still want to express your views, you may submit a letter or other written document. Unless you are taking copies to the meeting, written submissions should reach the City Clerk's Office at least one day before the meeting to be sure they can be distributed in time.

Council Decisions

City Council has made a decision when members of Council vote on a motion. A motion will be made on all issues that require a decision or direction from City Council.

If you have made a presentation to City Council, you will receive correspondence in the mail outlining the decision that was reached. Decisions of City Council are available one week following the meeting through the City Clerk's office and on the City's website.

Contact the City Clerk's Office at 604-873-7276 if you are not clear on what has been decided.

Edits from website

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